A well-planned agenda for the meeting is essential to a productive meeting. A well-thought out agenda for meetings can help you set the stage for success by clearly defining the purpose of the meeting, inviting participants who are directly involved in the topics to be discussed, setting the roles and responsibilities, and ensuring that all meeting agenda items are in the spotlight during the meeting.
Start the meeting with a shared agenda.
Sending out the agenda to attendees prior to the meeting allows them to prepare, and shows that you’re mindful of your time. It also gives them participants with the chance to have questions that can aid in avoiding unnecessary time during the actual meeting.
Encourage Participation
Participating your team members in the process of preparing the agenda for your meeting is an effective method to ensure that all concerns and questions are considered. You can accomplish this in a variety ways using email or online collaboration tools. Include participation on the agenda, since it will increase participation and ensure that the meeting is useful for all attendees.
Define Meeting Roles
A maestro is the person who can make or break the performance. They are accountable for making sure that everything is running smoothly. When drafting the agenda choose one or more facilitators to guide each discussion, control the time spent on each topic, and keep the discussion focused.
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