Board documents management can be challenging, especially when information is distributed and shared between multiple devices and platforms. When board members have the ability to access a digital platform for board management they can access their documents on any device and in real-time. They can work together on the document in committees and in workrooms. They can add notes, share information with other members, and keep track of the progress of projects. All this while making sure that the latest version is utilized at meetings. This lets boards make an informed decision and keeps members engaged during meetings.
Board portals also permit directors and meeting organizers to provide documents for meetings agendas, agendas, as well as other documents in a safe way prior to the scheduled meeting. This eliminates the need to print or email long documents that may be difficult to locate in an inbox. Board directors can access and browse information related to the item on the agenda on their tablets, desktops, or mobile phones.
These documents can also be stored in one place which is easy to navigate, and is accessible at any time between meetings. The board can also utilize built-in annotation tools to mark their materials book, and these will remain synced across their different electronic devices–with the ability to hide personal notes and annotations when required. If a device belonging to a member is stolen or lost, administrators can remotely wipe the data to protect sensitive information.
Board document management is an essential element of any board of directors’ job description, and it’s never been more essential in the current state of cybersecurity. With the appropriate tools, it’s easier than ever before for boards to keep its directors on their toes and ensure that all critical information is safe.
http://onlineboardroom.org/5-board-member-questions-to-ask-on-a-meeting
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