Keep stakeholders informed of any milestones in your project you announce or provide progress updates or any feedback or input that is sought. This will help to minimize confusion, increase engagement, and facilitate the speedy resolution of any issues. The first step is identifying your stakeholders and determining their personal needs and expectations. This can be done by surveys, stakeholder meetings, participating conferences, watching conversations on social media and more. These information will help you determine the frequency of communication with the various groups and what information they need.
Meetings are a great opportunity to share information about a project with stakeholders, and to give them a forum to discuss their concerns, ideas, and questions. It is important to hold regular meetings like bi-weekly or monthly, and invite all stakeholders. A portal or project website is an excellent way to share documents with stakeholders and keep them up-to date.
It can be difficult to reach out to all your stakeholders in a single meeting if you have a lot of. In such instances presentations can be a great way to keep all stakeholders informed. Videos can be recorded and then shared online so that they are easily accessible to all the stakeholders. This method of communication is also useful for teams operating from remote locations. Utilizing a program for managing projects which allows you to categorize individuals by policy area (such as Quorum) can assist you in creating aimed posts for specific groups of stakeholders and send them the information they need to be up-to-date.
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