https://www.yourboardmeeting.org/pros-and-cons-of-the-online-board-meeting
A virtual board meetings allows your organization to hold productive meetings without the physical constraints of a traditional in-person gathering. By using an online tool for board meetings, you can save time and money by avoiding travel expenses and manual processes like registering attendance or making minutes. This will allow you to expand the number of members on your board by including those who aren’t able to attend in person.
The process of establishing an online board meeting is fairly easy, though you’ll need to provide each member with the required link in advance. It is possible to provide a link for a test meeting to your board members prior to the first one to make sure that their equipment is in good working order.
A clear agenda is essential for a successful virtual board meeting. Be sure to include an “any other business” item in case there are any issues that are not addressed in the rest of your meeting. This will help keep your agenda on track and improve productivity.
Be sure to schedule each discussion topic with a deadline and the outcome you want for each. This will give board members a sense of order and help you get through the meeting in a timely manner.
By providing all attendees with copies of your agenda as well as any relevant documents and other documents, they will be ready to share their thoughts. Additionally, you should use a video conferencing tool when conducting your board meetings as this will increase participation and allow participants to see the body language of each other to better comprehend non-verbal communication.
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