To save time and money on travel costs, provide more flexibility to board members, or improve communication, virtual meetings are becoming more common. Virtual meetings are beneficial in many ways but they also have some pitfalls. Virtual meetings can be as effective as in-person ones when they’re well-planned. However there are some things to consider when planning and hosting these events.
Make sure everyone is equipped with the proper equipment and software. It can be difficult to keep everyone engaged when technical problems prevent people from communicating and watching presentations using their cameras. To avoid problems like this it’s a good idea to provide everyone with detailed instructions on how to check their cameras and microphones before the meeting starts.
Create an agenda prior to the meeting to keep the discussion on track. Boards can get entangled in a flurry of conversation if you don’t have a plan to guide the meeting. Be sure that all topics are addressed within the time limit to ensure that your attendees don’t feel that they did nothing or that their time has been wasted.
It’s hard to recreate the camaraderie experienced during board meetings in person. There are ways to enhance your online experience by adding engaging and fun activities like breaks or a game. Also, you can use regular feedback loops to collect information about how each participant and director participates in the meeting, what they think is working and what could be improved next time.
Lascia un commento