As nonprofits continue to shift away from in-person meetings to virtual calls it is essential that board members are aware of how to ensure that these meetings run smoothly. Whether participants are in the same room or across the world, there are a variety of things that can impact the quality of the meeting. For instance, a participant may experience technical issues such as a frozen screen or a sudden loss of audio. These problems can happen but the best method to prevent them is to prepare ahead of time.
For instance, preparing an agenda ahead of time allows attendees to see what’s on the horizon and give feedback on possible issues prior to the meeting. This will help the meeting go more smoothly because participants can focus on the most important issues. Agendas can be laid out in priority order and include time slots for each subject. The agenda should also include an approximate meeting time to ensure that the attendees remain on track and not exceed their time.
Teleconference software allows a member to share his computer screen with other http://www.boardonlinemeeting.net members of the group. This will ensure that the online meeting running smoothly. This is particularly useful if the board needs to present financial reports, committee reports or any other type of document that requires visual representation.
This feature also permits a user to make changes in real time to a file being shown to the group. This feature is beneficial for a group who is reviewing the data-driven spreadsheet.
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