Online board meetings are becoming more frequent as organizations shift to a virtual setting. This new way to conduct business requires a bit more discipline than traditional meetings, but it can be equally productive when handled correctly. It is important to set the right expectations for all participants at the beginning of the meeting and encourage them to adhere to the meeting guidelines.
Keep the discussion focussed on the most important points on the agenda. Making the agenda brief and divided into 15-minute increments will avoid fatigue and help you efficiently move through every item on the agenda. By incorporating breaks directly into your agenda can also stimulate conversations and increase participation.
Brainstorming sessions are an excellent way to stimulate creativity during the meeting, and they can often yield some very helpful ideas. However, it’s important to ensure that all team members feel at ease speaking up during these kinds of discussions. Sometimes, it’s easy for quiet or shy team members to be overlooked during these types of conversations and you must be able to hear them.
After the meeting, remind everyone of any follow-up requirements, such as taking the board survey or providing additional data or information requested during the meeting. These tasks can be easily managed through a robust software for boards solution that allows for seamless distribution of the entire set of documents to everyone who attended.
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