Online board meetings provide a tremendous benefit for board members who often travel to perform their duties. They allow them to attend meetings without having to worry about altering their schedules or navigating limitations on time, such as time-bound quarantine and flight costs.
However, there are some factors to take into consideration to maximize the productivity of an online board meeting. Before the meeting can begin, the meeting leader should ensure that everyone is equipped with the right equipment and software. This includes ensuring that the screen and microphone are working properly. It is recommended to also have a member of staff available to help attendees. They can assist with login issues, offer technical support during the event and keep an eye on the chat box for any questions.
In addition, the chair of the board should establish the tone for a meeting online by setting the ground guidelines for discussion. For instance, they could ask participants to raise their virtual hands when speaking in order to avoid several people talking at the same time. They can also advise attendees to turn off the microphone for those who don’t wish to be heard or aren’t participating in the discussion. They can also request speakers to mention their name before speaking, in order to avoid confusion.
In the end, it is essential to have an agenda in writing for an online board meeting so that the attendees can understand what they will be discussing and where the meeting is headed. It is also a good idea to provide the agenda to participants in advance so that they can plan their questions and answer.
https://yourboardmeeting.org/flexibility-with-virtual-data-room/
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